The VTO Program is an option for County employees looking to balance work and personal/family demands.  Full time employees can use VTO to reduce their fiscal year working hours without losing full time employee County benefits.  Interested employees are encouraged to discuss with their manager to determine if VTO is a good option and meets the Department's operational needs.

Eligibility Requirements:

  • You must be a full-time employee.
  • Your Supervisor and Department Head must approve your request to participate in the VTO program.

Tools:

  • VTO Fact Sheet for more information on the program.
  • VTO Calculation Table will help you determine the number of "time-off hours" that will be available to you based upon the VTO percentage you select.

Fiscal Year (FY) 2024-2025 VTO Enrollment Process:

If you wish to participate in the VTO program for FY 2024-2025, you should complete the VTO process through Workday (see VTO Quick Reference Card for instructions.) VTO applications are accepted year-round. However, employees wishing to get the maximum time off for the 2024-2025 fiscal year must submit a VTO application no later than June 6, 2024.

Important Dates for FY 2024-2025 VTO Open Enrollment:

 

TIMELINE RESPONSIBLE PARTY

ACTION ITEM

May 6 - June 6, 2024

 Employee
  • Login to Workday to enroll/request VTO coverage effective 6/23/2024 (include explanation of how VTO hours will be will be utilized in comments box) Discuss VTO request with Manager/Supervisor Discuss VTO with your Supervisor/Manager

Anytime Between:
May 6 - June 6, 2024

 Supervisors/Managers
  • Review and Approve VTO requests through Workday Inbox.
Anytime Between:
May 6 - June 6, 2024		 Department Head
  • Review to approve VTO request through Workday,

-OR-

  • Deny by sending a notification to the employee and to the Benefits Division (benefits@smcgov.org) and leaving the VTO request pending in Workday.

If the application is denied, employee must be informed of the appeal process.

Anytime Between:
May 6 - June 6, 2024

 Employee

June 28, 2024

 Employee
  • Login to ATKS to start using 2024 - 2025 VTO hours Effective 6/23/2024

July 12, 2024 Paycheck

 Employee

  • Log into Workday to make sure VTO hourly rate is correctly being reflected:

    • Check your Compensation tab 

    • Verify Paycheck

 

How do I sign up for the VTO program?

Please review the VTO Quick Reference Card (PDF) for instructions on how to sign up for the VTO program in Workday.

 

2024-2025 VTO Calculation Table

VTO Effective Date
(Pay Period Start Date)		 Pay Periods Remaining in
Current Fiscal Year		 # of VTO Annual Hours Available for Time-Off 
Based on the VTO % You Choose
1% 2% 3% 4% 5% 10% 15% 20%
06/23/2024 26 20.8 41.6 62.4 83.2 104 208 312 416
07/07/2024 25 20 40 60 80 100 200 300 400
07/21/2024 24 19.2 38.4 57.6 76.8 96 192 288  384
08/04/2024 23 18.4 36.8 55.2 73.6 92 184 276 368
08/18/2024 22 17.6 35.2 52.8 70.4 88 176 264 352
09/01/2024 21 16.8 33.6 50.4 67.2 84 168 252 336
09/15/2024 20 16 32 48 64 80 160 240 320
09/29/2024 19 15.2 30.4 45.6 60.8 76 152 228 304
10/13/2024 18 14.4 28.8 43.2 57.6 72 144 216 288
10/27/2024 17 13.6 27.2 40.8 54.4 68 136 204 272
11/10/2024 16 12.8 25.6 38.4 51.2 64 128 192 256
11/24/2024 15 12 24 36 48 60 120 180 240
12/08/2024 14 11.2 22.4 33.6 44.8 56 112 168 224
12/22/2024 13 10.4 20.8 31.2 41.6 52 104 156 208
01/05/2025 12 9.6 19.2 28.8 38.4 48 96 144 192
01/19/2025 11 8.8 17.6 26.4 35.2 44 88 132 176
02/02/2025 10 8 16 24 32 40 80 120 160
02/16/2025 9 7.2 14.4 21.6 28.8 36 72 108 144
03/02/2025 8 6.4 12.8 19.2 25.6 32 64 96 128
03/16/2025 7 5.6 11.2 16.8 22.4 28 56 84 112
03/30/2025 6 4.8 9.6 14.4 19.2 24 48 72 96
04/13/2025 5 4 8 12 16 20 40 60 80
04/27/2025 4 3.2 6.4 9.6 12.8 16 32 48 64
05/11/2025 3 2.4 4.8 7.2 9.6 12 24 36 48
05/25/2025 2 1.6 3.2 4.8 6.4 8 16 24 32
06/08/2025 1 0.8 1.6 2.4 3.2 4 8 12 16